Phone1300 864 444
The General Manager
Ballina Shire Council
PO Box 450
Ballina NSW 2478
40 Cherry Street
Ballina NSW 2478
8:15am - 4:30pm
Monday to Friday
Building or renovating your home is always exciting, but the Development Approval process can be overwhelming.
The NSW Department of Planning Industry and Environment has developed some useful guidelines and tools to help you through the processes involved in preparing and lodging a development application and the steps post determination. Refer to the Department of Planning guide to the DA process.
First, it’s important to gather the right information about your property. You should also talk to your neighbours early on in the process and relevant specialists (e.g. architect, builder, town planner) who can help you prepare your Development Application.
Prior to lodging your Development Application on the NSW Planning Portal, the following services are available from Council.
Council provides development advice free of charge to assist with general town planning and building enquiries. If you would like advice on a site-specific proposal that requires a comprehensive response, you may need to lodge a Pre-DA lodgement meeting request form or submit a written enquiry. Duty building and planning officers will be able to suggest the best option for your specific proposal.
Please see ballina.nsw.gov.au/building-planning-advice for further information.
A pre-DA lodgement meeting is a meeting between prospective applicants and Council’s technical staff to discuss a proposed development. The meeting provides a prospective applicant the opportunity to discuss and receive feedback from Council on the technical aspects of the development proposal.
In most cases there is no mandatory requirement to have a pre-DA lodgement meeting prior to lodging a development application (the exception to this being development for major urban subdivision). However, pre-DA lodgement meetings are encouraged by Council as the most appropriate means of addressing enquiries of a complex nature, where formal feedback is being sought from Council on a specific development concept or proposal, prior to the lodgement of a development application.
All development applications (including modifications and reviews) are to be submitted online via the NSW Government Planning Portal .
To lodge an application via the NSW Planning portal, you will first need to register an account. Your Guide to the Planning Process by the NSW Department of Planning provides useful information on the planning system in NSW.
This short video explains the process of lodging an application using the NSW Planning Portal:
When a DA is lodged in the NSW Planning Portal, Council will carry out an adequacy review of the information that has been uploaded to the portal. If further information or clarification is required, the applicant will be notified via the portal and asked to provide the information.
When the documentation is considered sufficient for lodgement, Council will advise of the fees that are required to be paid. Payments will only be accepted electronically. Once payment is confirmed, notification will be provided from the NSW Planning Portal that the application has been lodged. This notification will contain the reference numbers for the application in the NSW Planning Portal and Council’s system.
Download the Development Application lodgement checklist which includes further information regarding the documents Council requires for your proposal. An Owners Consent Form and Estimated Cost of Development Form will need to accompany your application.
If you are having difficulty using the Online DA Service, please contact the ePlanning support team at email@example.com
Once your DA has been lodged and checked, formal neighbour notification may occur. If notification is required for a DA, Council’s notification typically includes one or more of the following:
Under the Environmental Planning and Assessment Act 1979 (EP&A Act), all DAs must be formally assessed by Council. This means that the site must be inspected, applicants and neighbours engaged, reports drafted and recommendations made.
The six matters that Council must consider (under section 4.15 of the EP&A Act) are:
If you get the ‘front end’ right then the assessment officer will most likely have all the information required to make a decision. However, it may be necessary for the assessment officer to contact you or your consultant and request clarification or additional information.
There are three possible outcomes for a DA:
After determination, you may seek to:
Conditions of consent can modify your plans (e.g. reducing height, deleting elements, adding a privacy screen, requiring a retaining wall). These changes may increase the cost of your construction. Getting it right at the start will help minimise unexpected and unplanned costs because of conditions imposed.
Before you can start building you must do four things:
A Construction Certificate confirms your construction plans and development specifications are consistent with the development consent, and comply with the Building Code of Australia. It requires the construction plans, engineering and other details to be assessed following the lodgement of a Construction Certificate Application.
Work must not commence on site until after the Construction Certificate has been issued.
A Construction Certificate can be issued by Council’s Registered Certifiers. Download the Construction Certificate lodgement checklist for details on documents required. Please contact Council's Building Services Section on 1300 864 444.
If this is a requirement of your development consent, you must obtain an Occupation Certificate to certify that you have met the requirements of your development consent and construction certificate, and that the building is now ready to occupy.